Code Club Safeguarding and Reporting Procedure
As an educator you play a vital role in the care and education of children. This responsibility includes supporting children and young people and identifying where problems arise that may put their safety, welfare or wellbeing at risk.
All staff and volunteers have a responsibility to report risk of harm concerns about children and young people, within their roles, and to provide support to children and young people.
As part of their role, staff and volunteers:
are expected to maintain an up to date Background Check
should be aware of the mental and physical well being of the children who they are working alongside
should be aware of their mandatory obligation to report suspected risk of significant harm
may be the first point of contact if a child is distressed, but are never solely responsible
should ask for help if they have any concerns or questions
Volunteers are required by the Code Club Terms and Conditions to have a background check before they take part in Code Club activities with children or young people.
Volunteers should read and comply with Code Club Terms and Conditions and complete Code Club training, if available.
By volunteering to start a club, activity or otherwise using Code Club materials, the volunteer agrees to be bound by this Reporting Procedure and to cooperate fully with it.
Concerns about you
If a concern is raised about you, you must inform Code Club immediately via [email protected] and cease to participate in the club.
If you report a concern or a concern is raised about you we will automatically and immediately suspend your account on the website. You will be notified about this via email and must not attend any session or contact any child or parent of any child attending any session until further notice.
Code Club will cooperate with the club venue at this stage whilst the matter is investigated.
If the concern can be resolved to the satisfaction of both Code Club and the club venue, we will reinstate your account on the Code Club website and you will be able to continue to volunteer at the club if you wish.
Concerns about other adults
In the event that you are notified of a concern about another adult connected to the Code Club, you must report this via [email protected] as soon as possible and use all reasonable endeavours to ensure that the adult withdraws from the session at which the complaint is made.
Concerns about the children in your Code Club
Should you have a safeguarding concern about a child or children in your club, you should raise the matter immediately with a member of staff at the club venue, who will guide you on appropriate next steps.
It is expected that any concerns that you have are brought to the attention of a manager who will take appropriate action. If needed, further action can be taken through the Child Wellbeing Unit of the Department of Education.
If it is not possible to report your concern to the venue, please contact [email protected] and a member of the Code Club team will advise you.
For venues and venue representatives
Volunteers are required by Code Club Terms and Conditions to have a background check before they take part in Code Club activities with children or young people.
Volunteers should read and comply with Code Club guidelines on Working Safely with Children.
All volunteers must be accompanied by a venue representative whilst running the club.
Club venues are responsible for reviewing the volunteer's background check and ensuring it is kept up to date.
Reporting a concern about a Code Club volunteer
If you wish to raise a concern about a Code Club volunteer, please contact [email protected].
As soon as concerns are reported about a volunteer, Code Club will automatically suspend the volunteer’s account on the website while the volunteer is under investigation. Code Club will inform the volunteer about this and require them not to attend any session or contact any child or parent of any child attending any session until further notice.
We expect venues to deal with the matter following their own safeguarding procedures. Code Club commits to cooperate with this process fully.
If the concerns cannot be resolved to the satisfaction of both Code Club and the club venue, we will notify the volunteer in writing that their account on Code Club’s website will be permanently closed. They will no longer be allowed to represent themselves online as being associated with Code Club, to provide any services or attend events in Code Club’s name.
In these circumstances, Code Club will work with venue representatives to report the details to the police and any other relevant parties as is deemed fit.
Code Club are committed to dealing with all complaints fairly and without prejudice.
If the concerns cannot be resolved to the satisfaction of both Code Club and the club venue, we will notify you in writing that your account will be permanently closed; you will no longer be permitted to represent yourself online as being associated with Code Club, be able to provide any service or attend events in Code Club’s name.
In these circumstances, Code Club may also report the details to the police and any other relevant parties.